EAACI
Ukraine Fellowship 2025

Ukraine Fellowships 2025

Closed: 19 November 2024 at 23:59 CET

About

In response to the war in Ukraine and assuming our responsibility for urgent support of Ukraine’s academic and medical community, EAACI is proud to announce the opening of the EAACI – Ukraine Fellowship 2025, a special solidarity initiative dedicated to support Ukrainian clinical and basic researchers and researchers of other nationalities working in Ukraine, who are affected by the invasion of Ukraine and intend to pursue joint research and clinical projects with members of EAACI in Europe.

This programme was created to provide a line of support for researchers in the allergy and clinical immunology field, who either cannot continue their research in Ukraine under the current circumstances or who have fled the war in Ukraine. These professionals can apply for an EAACI fellowship under a specific EAACI – Ukraine fellowship scheme.

Grant

Fellows receive a grant to cover each fellowship in a foreign European hospital and to pay for accommodation and travel (receipts for these expenses are required). The grant amounts are as follows: Clinical Fellowship 2025 is EUR 5,000, Research Short-Term Fellowship 2025 is EUR 7,500, and Research Medium-Term Fellowship is EUR 15,000.
Note

The Fellow’s salary would be covered by the hospital of origin.
Duration

The duration of the Clinical Fellowship is 3 months.

The duration of the Research Fellowship is 3 months (short-term) and 6 months (medium-term).
Eligibility

EAACI Junior Members (JMs) in training or recently specialised in allergy and clinical immunology.
Fellowship Schedule

Applicants are required to align their fellowship program start date with the beginning of the Fellowship Program year, which starts on January 1st. Any application with a proposed start date before January 1st will not be accepted. The starting date of the Fellowship period must start before the end of each year. All fellows have one year after the formal announcement to complete their fellowship, depending on the centres/fellow availability.
Report

The recipient of the fellowship must submit the following documentation to EAACI HQ within 4 weeks after completing the fellowship:

1. Final Report (mandatory): A concise and structured report on the outcomes of the project, in accordance with the EAACI guidelines. These guidelines will be provided to the fellowship winner via email along with the notification of the award. The report should include any publications and presentations generated from the fellowship project, with applicable links and documents.

2. Host Supervisor Fellowship Completion Confirmation Form (mandatory): a written confirmation signed by the host supervisor, stating that the fellowship has been fully completed – download here

3. Proof of Travel and Accommodation: Receipts, rental contracts, or other relevant documentation (mandatory)

4. Related images taken during their fellowship period (optional)

Fellowship winners will have an opportunity to evaluate the program by completing a survey at the end of the fellowship. This survey will be sent along with the final report guidelines.

Application procedure – EAACI Ukraine Clinical Fellowship 2025

The fellowship application uses an online platform. You are asked to complete some information online and upload additional signed documents into the system.

Before starting the application process, please ensure you have the following information at hand:

1. A copy of your valid ID/passport (mandatory)
2. Certificate of residence (in English) (mandatory)
3. Your EAACI Membership Number (mandatory)
4. Your host’s EAACI membership number (mandatory)
5. Your home supervisor’s EAACI membership number (if applicable; special conditions might apply due to current circumstances)
In cases where, due to current circumstances, Ukrainian home institutions had to stop their usual clinical, academic or research activities, applicants are able to claim exemption from providing the home supervisor’s EAACI membership number, the home institution release form, the confirmation from the home supervisor regarding the acceptance of the terms or a letter of recommendation from the home supervisor. The proof of affiliation to a Ukrainian academic or clinical institution valid as of February 2022 will be sufficient. This also applies to applicants who had to flee from Ukraine to other countries since February 2022.
6. Curriculum vitae (mandatory, 1 A4 page maximum, for upload)
7. Motivation letter, specifying the host centre for application (mandatory, to be entered online)
8. Commitment statement assuming that the candidate will not apply to any other national/European grant for the fellowship (mandatory, to be entered online)
9. Letter of recommendation from your home supervisor (if applicable, signed, for upload; special conditions might apply due to current circumstances)
10. Confirmation from host supervisor that they accept the terms (signed, for upload) – download here
11. Short description of the schedule/programme for the planned visit of a fellow by your host supervisor.
12. Confirmation from home supervisor that they accept the terms (signed, for upload) (if applicable, signed, for upload; special conditions might apply due to current circumstances) – download here
13. You may upload additional documents with figures, graphs or any other relevant project-related information.

Note: During the submission period you can always log back in to edit your submission.

Application procedure – EAACI Ukraine Research Fellowship 2025

The fellowship application uses an online platform. You are asked to complete some information online and upload additional signed documents into the system.

Before starting the application process, please ensure you have the following information at hand:

1. A copy of your valid ID/passport (mandatory)
2. Certificate of residence (in English) (mandatory)
3. Your host’s EAACI membership number (mandatory)
4. Your home supervisor’s EAACI membership number (if applicable; special conditions might apply due to current circumstances)
5. Curriculum vitae (mandatory, 1 A4 page maximum, for upload)
6. Publication list (only most relevant to your project)
7. Research project description (mandatory, entered in online system, 4 pages maximum). You may upload additional documents with figures, graphs or any other relevant project-related information
8. Home institution release form (if applicable, signed, for upload; special conditions might apply due to current circumstances) – download here
In cases where, due to current circumstances, Ukrainian home institutions had to stop their usual clinical, academic or research activities, applicants are able to claim exemption from providing the home supervisor’s EAACI membership number, the home institution release form, the confirmation from the home supervisor regarding the acceptance of the terms or a letter of recommendation from the home supervisor. The proof of affiliation to a Ukrainian academic or clinical institution valid as of February 2022 will be sufficient. This also applies to applicants who had to flee from Ukraine to other countries since February 2022.
9. Host institution acceptance form (mandatory, signed, for upload) – download here
10. Invitation letter with a short description of the schedule/programme for the planned visit of a fellow (mandatory, signed, for upload)

Note: During the submission period you can always log back in to edit your submission.

General Terms – Ukraine Clinical and Research Fellowship

1. To be eligible to apply via the online system you must be under the age of 40 and an active member of the EAACI.

2. Researchers who are living and working in Ukraine in a clinical or academic institution or under the current circumstances they had to stop their usual activities, must contact an institution in another European country that is willing to host them for the whole duration of the fellowship, and define a supervisor. The host supervisor must be a member of EAACI, or have applied for membership of EAACI at the time of the Fellowship application.

3. Your home institution must be willing to release you of all work, laboratory and clinical, during the whole duration of the fellowship, and ensure that you will have the possibility to come back after the conclusion of the fellowship (if applicable; special conditions might apply due to current circumstances).
In cases where, due to current circumstances, Ukrainian home institutions had to stop their usual clinical, academic or research activities, applicants are able to claim exemption from providing the home supervisor’s EAACI membership number, the home institution release form, the confirmation from the home supervisor regarding the acceptance of the terms or a letter of recommendation from the home supervisor. The proof of affiliation to a Ukrainian academic or clinical institution valid as of February 2022 will be sufficient. This also applies to applicants who had to flee from Ukraine to other countries since February 2022.

5. Adequate fluency in a language that permits effective communication in the host institution is required.

6. Fellowship recipients are not insured by EAACI and are encouraged to make sure that both, they and the institutions which receive them, are fully covered by the necessary insurances. Host institutions are encouraged to assist and pay for this. EAACI will not accept any liability.

Force Majeure
The performance of the Agreement by either party shall be subject to force majeure, including but not limited to acts of God, fire, flood, earthquakes, natural disaster, war or threat of war, acts or threats of terrorism, military disturbance, civil disorder, riots, strikes, governmental regulation or advisory, pandemic, epidemic, endemic or any recognized health threats as determined by the World Health Organization, the Centers for Disease Control, or national or local government authority or health agencies (including but not limited to the health threats of COVID-19, or other infectious diseases), curtailment of transportation facilities, or other occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade,. or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Fellowship Projects or to fully perform the terms of the Agreement. The Agreement may be cancelled by either party, without liability, damages, fees, or penalty, and any deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party.

7. By submitting this application, I understand that all information related to my application is securely stored electronically and will be shared with relevant parties involved in the submission and selection process. These parties include EAACI HQ Staff, CYIM (EAACI’s partner), the EAACI Committees, and submission reviewers involved in the winner selection process.Please note that the data collected may be made publicly accessible, except for sensitive personal data such as identity documents and bank information. Sensitive personal data will be treated with the highest level of confidentiality in accordance with applicable privacy laws and regulations. Non-sensitive personal data mentioned above may be made publicly accessible online and may be utilized for statistical purposes, EAACI publications, or presented during EAACI events.

8. Declaration of Conflict of Interest: EAACI is committed to ensuring the integrity of its scientific, educational, and research programmes. Applications require disclosure of any financial or other interest that might be construed as resulting in an actual, potential, or apparent conflict.

9. The Fellowship is a scholarship which in most European countries is tax-free. However, the recipient is responsible for any tax that may be required in some countries.

10. The Fellowship is not intended to cover salary. The salary has to be taken over by the host/home institution.

11. The Fellowship should be used to cover travel and accommodation (receipts for these expenses are required)

12. A person may submit only one application at a time. The award of an EAACI Fellowship is a recognition of the excellence of a young scientists or clinician. Thus, previously awarded applicants cannot be considered for the same award again in subsequent years. If an applicant has previously received an EAACI Fellowship in a specific category (Clinical or Research), they are not eligible to receive that same category of award again in subsequent years.

13. All documents must be submitted in English and uploaded to the online application platform before the closing date.

14. Applications that do not include all required forms or forms that are not properly completed will not be considered for review.

15. The applications will be reviewed by an expert panel including representatives of EAACI and will be handled in strict confidence.

16. Applicants are required to align their fellowship program start date with the beginning of the Fellowship Program year, which starts on January 1st. Any application with a proposed start date before January 1st will not be accepted. The starting date of the Fellowship period must start before the end of each year. The starting date of the Fellowship period must start before the end of each year.

17. In accordance with the EAACI awards policy, Fellowship recipients are required to submit a detailed report on the outcomes of their scientific project. This report must include proof of travel and accommodation, as well as a completion confirmation form signed by the Host Institution, within four weeks of completing the fellowship. Recipients should follow the guidelines provided via email to the fellowship winners. For further details, please refer to the “Report Section” above.

EAACI Privacy Notice

FAQ

What should I do if I am unable to provide all the requested documents related to my home institution due to current circumstances?

In cases where, due to current circumstances, Ukrainian home institutions had to stop their usual clinical, academic or research activities, applicants are able to claim exemption from providing the home supervisor’s EAACI membership number, the home institution release form, the confirmation from the home supervisor regarding the acceptance of the terms or a letter of recommendation from the home supervisor. The proof of affiliation to a Ukrainian academic or clinical institution valid as of February 2022 will be sufficient. This also applies to applicants who had to flee from Ukraine to other countries since February 2022.

I won the Ukraine Clinical/Research fellowship last year. Can I apply again?

The award of an EAACI Fellowship is a recognition of the excellence of a young scientists or clinician. Thus, previously awarded applicants cannot be considered for the same award again in subsequent years. If an applicant has previously received an EAACI Fellowship in a specific category (Clinical or Research), they are not eligible to receive that same category of award again in subsequent years.

I applied last year but was not selected. Can I apply again?

Yes, you can apply again. However, please note that you may only submit one application at a time.

I have applied for the Fellowship Programme. How and when will I know if I am accepted?

Thank you for your interest in the program. We understand how important this opportunity is for you, and we appreciate your patience. Official notifications of acceptance or rejection will be sent out each spring (approximately late March to April) via email, depending on the project timelines. Specific deadlines will be communicated as well. Rest assured, we will contact every applicant to inform them of the results of the review process. If you have not heard from us by early May, please feel free to reach out at education@eaaci.org.

Why is the host institution required to sign the Payment Order form when the funds are transferred to my account?

According to EAACI guidelines, the host institution’s signature on the Payment Order form serves as official confirmation of the information provided by the fellowship winner, including the Host Supervisor’s name, contact details, Host Institution Name and Address, and fellowship program dates. This requirement ensures that all details are accurate. Please note that this part is not related to the payment itself.

I won the fellowship but need to postpone it due to unforeseen circumstances. What should I do?

We understand that unexpected situations can arise; however, kindly note that by submitting your application, you stated that you are committed to participating in the program as planned. If you need to postpone your fellowship due to unforeseen circumstances or valid reasons, please inform us at education@eaaci.org as soon as possible. We will review postponement requests on a case-by-case basis. The final decision requires approval by the EAACI VP of Science. You will be notified via email about the outcome of your request.

Force Majeure: the performance of the Agreement by either party shall be subject to force majeure, including but not limited to acts of God, fire, flood, earthquakes, natural disaster, war or threat of war, acts or threats of terrorism, military disturbance, civil disorder, riots, strikes, governmental regulation or advisory, pandemic, epidemic, endemic or any recognized health threats as determined by the World Health Organization, the Centers for Disease Control, or national or local government authority or health agencies (including but not limited to the health threats of COVID-19, or other infectious diseases), curtailment of transportation facilities, or other occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Fellowship Projects or to fully perform the terms of the Agreement. The Agreement may be cancelled by either party, without liability, damages, fees, or penalty, and any deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party.

When will the fellowship program for next year open, and what types of fellowships and grant amounts will be available?

The Fellowship Program takes place annually, with submissions opening in the autumn. Details regarding the length, types, and grant amounts of fellowships will be communicated on the EAACI website and via mass-emails. We encourage you to subscribe to our events-newsletter to stay updated and not miss the opportunity to be the next EAACI fellow by clicking “Subscribe” in the “Stay in Touch” section on our homepage: Home – European Association of Allergy & Immunology (eaaci.org)

Ukraine Fellowship Winner

Winners

2025

Mariia Pylypko

Ukraine

Report – will be available soon

Contact

For more information, please contact:

EAACI Headquarters
Hagenholzstrasse 111
3rd Floor
8050 Zurich
Switzerland
Telephone: +41 44 205 55 33
E-mail: education@eaaci.org